Information Clause

In accordance with Article 13(1−2) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119, p. 1) – hereinafter referred to as “GDPR” – we inform you that:

1. The administrator of your data is AMW Rewita Sp. z o.o. based in Warsaw at Zielone Zacisze 11B, Warsaw (03-294), registered in the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register under the number 0000394569 (hereinafter referred to as the “Administrator”).
2. The Administrator has appointed a Data Protection Officer and a Deputy Data Protection Officer, who can be contacted in all matters relating to the processing of personal data via the email address: iod@rewita.pl or by sending a written request to the correspondence address of the Administrator.
3. The Administrator processes your personal data for the following purposes and on the following legal bases:
   a) for the conclusion and performance of a contract with you, including also with the entity you represent – including taking necessary actions before concluding the contract, in particular presenting an offer with the possibility to place an order/inquiry and negotiate contract terms – legal basis: Article 6(1)(b) GDPR, i.e. taking steps prior to entering into a contract and the necessity of performing the contract,
   b) for the purpose of settling accounts with the relevant state administration bodies and archiving these documents – legal basis: Article 6(1)(c) for the purpose of claiming or defending against possible claims – legal basis: Article 6(1)(c),
   c) for the purpose of claiming or defending against possible claims – legal basis: Article 6(1)(f) GDPR, i.e. the legitimate interest of the Administrator which is claiming or defense against possible claims, d) for the purpose of placing your data in the internal contractors’ database maintained by the Administrator, which will enable staying in contact with you and submitting further cooperation offers to you in the future – Article 6(1)(f) GDPR, i.e. the legitimate interest of the Administrator which is carrying out marketing activities related to its business,
4. The Administrator will process your personal data related to contract performance for the duration of this contract, and after its termination:
   a) data processed for tax and accounting purposes will be stored for 5 years from the end of the calendar year in which the financial event took place,
   b) in case of justified suspicion by the Administrator that it may be necessary to claim or defend claims or prove property rights, the data will be stored for the period necessary until the limitation period of claims expires or during court proceedings, taking into account the execution period of the judgment or for the duration of property rights arising from the Copyright and Related Rights Act, if such case arises.

   Your personal data will also be processed in the contractors’ database maintained by the Administrator for a period of 5 years after the end of the year in which the last cooperation took place.

5. The Administrator may disclose your personal data to other recipients only on the basis of legal provisions within the scope of their entitlements or in connection with the need to fulfill a legal obligation or use rights granted under legal provisions. The Administrator may also share your personal data with entities acting on behalf of the Administrator based on data processing entrustment. These may include IT system providers, recruitment portals, email service providers, and other entities through which the Administrator processes personal data.
6. In connection with the processing of personal data, you have the following rights:
   a) the right to access your data and receive a copy thereof,
   b) the right to rectify (correct) your data,
   c) the right to delete data,
   d) the right to restrict data processing,
   e) the right to object to data processing, f) the right to data portability.
   
   Furthermore, you have the right to lodge a complaint about the processing of your personal data with the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
7. No decisions will be made regarding your personal data in an automated manner, including profiling as mentioned in Article 13(2)(f) GDPR.
8. Providing your personal data is a requirement for concluding and performing the contract and results from the applicable legal provisions. Failure to provide the required personal data will make cooperation with you impossible.